Workshop execution checklist

The big moment has arrived! You prepared your workshop content and planned your workshop together with the Host organisation representative. You are present at the workshop location together with the Host organisation representative one hour before your workshop. Now it is time to set up and share your knowledge.

All the tasks within the checklist – except the ‘Hosting’ task which is the main responsibility of the Host organisation – can be done either by you or the Host organisation representatives. We recommend that you go through the list together and ensure a fair distribution of tasks depending on the availability of each person. In case you need additional help, you can kindly ask the early arriving participants to give you a hand with different preparation tasks. This checklist is very comprehensive and, depending on your workshop structure and duration, you may not need to do all the tasks mentioned in the list.

Workshop feedback forms

In order to measure your impact and get feedback from the participants to improve your workshop we prepared a feedback form which the participants shall fill out at the end of the workshop. So make sure to save the 5 minutes at the end of the workshop for collecting feedback. If the participants have access to the internet and a device such as a mobile phone or laptop, we recommend that you use the online feedback form. Alternatively, you can print the offline feedback form and hand it out to the participants.