Unit 7: Execute your workshop and share your story
Execute your workshop
Learn how to prepare for your workshop and to collect feedback
Execute your workshop
Learn how to prepare for your workshop and to collect feedback
Execute your workshop
Learn how to prepare for your workshop and to collect feedback
Workshop execution checklist
The big moment has arrived! You prepared your workshop content and planned your workshop together with the Host organization representative. You are present at the workshop location together with the Host organization representative one hour before your workshop. Now it is time to set up and share your knowledge.
All the tasks within the checklist – except the ‘Hosting’ task which is the main responsibility of the Host organization – can be done either by you or the Host organization representatives. We recommend that you go through the list together and ensure a fair distribution of tasks depending on the availability of each person. In case you need additional help, you can kindly ask the early arriving participants to give you a hand with different preparation tasks. This checklist is very comprehensive and, depending on your workshop structure and duration, you may not need to do all the tasks mentioned in the list.
1. Read through the workshop execution checklist.
2. What have you do before the workshop? during the workshop? and after the workshop?
3. Keep the relevant items for your workshop, cross out the ones which are not, and add new items if necessary.
4. Either you or anther facilitator shall keep eye on your list before, during, and after the workshop.
Workshop feedback forms
In order to measure your impact and get feedback from the participants to improve your workshop we prepared a feedback form which the participants shall fill out at the end of the workshop. So make sure to save the 5 minutes at the end of the workshop for collecting feedback. If the participants have access to the internet and a device such as a mobile phone or laptop, we recommend that you use the online feedback form. Alternatively, you can print the offline feedback form and hand it out to the participants.
1. Print your workshop checklist
2. Print your feedback forms (in case you will hold the feedback collection offline)
3. Make sure to take them with you to your workshop!
Writing Your Post Workshop Story
The work and effort that you put in preparing for and seeing your workshop to completion is a big achievement that must be celebrated. Congratulations! Now, to further enrich your experience, writing a story about your workshop will help concretise this for yourself and others.
Think about it, by sharing your knowledge and skills, you have made a positive impact on others’ lives. Through your knowledge, you can help others develop both professionally and personally. Also, documenting your workshop experiences can help empower you to continue to share your knowledge and as a consequence, strengthen your skills along the way.
By sharing your story to the wider e-VELP community, it will inspire others to do the same, scaling your impact to even greater heights.
To better help you to write your story, read this blog on how to create a catchy and powerful TeachSurfing story: https://teachsurfing.org/blog/tell-your-story. Get inspired by stories from the TeachSurfing platform, such as “Teaching Meditation in Armenia” and “Postcards from the Future,” for additional inspiration and diverse writing styles.
1.Begin by reflecting on the guide questions in the blog and making an outline for your workshop story.
2.Create a 500-word draft of your post-workshop story. Come up with a catchy title and choose a photo from your workshop that would best communicate the experience you and the attendees had.
3.Optionally ask a friend or other participant to review your draft.
4.After writing your story, share it on the TeachSurfing platform and through the host organization’s network. Extend your reach by posting on your social media channels to promote your work and engage new audiences. Don’t forget to tag evelp and TeachSurfing on social media so we can celebrate your achievements together!
Keep on sharing knowledge with the world!
Once you offer your first workshop, it is highly recommended that you repeat your workshop for a new audience in order to improve your knowledge transfer skills and workshop content as well as to scale your impact and inspire new people. So start again by looking for a new host organization or offering your workshop for a second round with the same Host organization. To inspire you we share some examples of our serial TeachSurfers:
– Malte gave his first workshop with the title “Introduction to meditation” at the Social Impact Lab Berlin Host organization. Since then he has offered his workshop twice for the same host and twice for a new Host organization in Berlin. Additionally, when traveling to Armenia and Georgia, he offered his workshop for Host organizations in these countries.
– Matt created a history and art workshop called “Postcards from the future.” He offered his workshop in Berlin, USA, and Armenia. He not only continues to offer his workshop for a new audience, but he supports new TeachSurfers to take his workshop format and content and offer it worldwide.
– Khaled gave his workshops on the Arabic language and Syrian culture over 50 times mainly in Berlin – his home city – as well as when visiting Armenia.
“It is an honor for me, a dream to display a good example of my own culture and language, and to work with people from different backgrounds and cultures. This bright aim which comes true with TeachSurfing will always motivate me, heighten my resolution and energize my passion to study, explore, share and flourish.” – Said TeachSurfer Khaled Khudr.
Now it is your turn!
– What is your motivation to continue offering your workshop?
– And where is your next stop to offer your workshop?
Take some notes in your personal notebook.
